Montala Limited (hereafter referred to as "Montala", "us", "we", or "our") is a web solutions provider, based in Oxfordshire and is committed to respecting your privacy and to complying with applicable data protection and privacy laws.
Information we collect about you
We endeavour to collect and use your personal information only with your knowledge and consent and typically when you order and subsequently use products and services, make customer enquiries, register for our newsletter, request product information, submit a job application or when you respond to communications from us.
The type of personal information we may collect on you could include, for example, your name and email address, telephone number, the company you work for and the role you have. If you choose to provide us with personal information it will be used in support of the intended purposes stated at the time at which it was collected, and subject to any preferences indicated by you.
Non-personally identifying information
We may also collect non-personally identifying information about your visit to our websites based on your browsing activities. This information may include the pages you browse for example. This helps us to better manage and develop our sites, to provide you with a more enjoyable, customised service and experience in the future, and to help us develop and deliver better products and services tailored to your individual interests and needs.
Who will it be shared with?
The data Montala processes is not shared externally except where we use third party tools for analytical purposes or to legitimately help us fulfil your request. We will not pass your details to a third party for them to use for anything other than these purposes.
| Entity Name | Entity Country | Purpose | Identified Information | Applicable Services |
| Mythic Beasts | GB | Hosting provider | Mixed (e.g e-mails, log information etc) | Infrastructure |
| Ireland | Google Workspace and Google Cloud |
|
Operations, Customer Success, Sales |
|
| Calendly | USA | The Website contact - book a meeting - is using Calendly to help visitors book an expert Q&A and demo for ResourceSpace. |
|
Contact - Book a meeting |
| Dropbox Sign (was HelloSign) | USA | Documents eSignatures | Legal records | Operations |
| BrowserStack | USA, Ireland | Cross platform browser testing |
|
Development, Support, Customer Success |
| OpenAI | USA |
Augmenting ChatBot capability and summary generation Automatic generation of metadata based on text/image input for ResourceSpace |
|
Website ChatBot Sales, Support, Customer Success Free ResourceSpace hosting (where configured) Paid ResourceSpace hosting (where configured) |
| InnoCraft (Matomo) | New Zealand | Website analytics |
ResourceSpace website analytics |
Marketing |
How will we use your information?
We may use your information for a number of purposes which includes: processing orders and managing and administering your account; delivering any services, products or information requested by you; responding to complaints or enquiries; administering debt recoveries and verifying your identity when required.
We may also undertake market and product analysis based on your use of our site and contact you with information about new developments, services by email, if you have consented accordingly (subject to any preferences expressed by you).
You can unsubscribe from the newsletter at any time.
How long do we keep your information for?
To make sure we meet our legal data protection and privacy obligations, we only hold on to your information for as long as we actually need it for the purposes we acquired it for in the first place.
In most cases, this means we will keep your information for as long as you continue to use our services, and for a reasonable period of time afterwards if you stop doing so, in the eventuality that you may come back after a reasonable time to ask for our services again.
After that we will delete it other than where we lawfully can keep any data for audit or legal reasons. As part of ISO27001 Montala has set retention periods for the data it holds. Please contact us if you would like to receive a copy of our Document Control and Records Management policy.
We shall keep data on our prospect database for not longer than 36 months from the date of last contact with such prospect subject to an individual's right to unsubscribe or be forgotten at any time.
Lawfulness, fairness and transparency
Montala has identified its lawful bases for processing data and documented them. Where the lawful basis was identified as "Consent", Montala has reviewed the consent terms and re-requested permission from the data subject where it was necessary. Any personally identifiable information under our customer data is being processed under the "Contract" lawful basis.
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us (see section "How to contact us" below).
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
Information Security
Montala is committed to ensuring the fulfilment of customer needs and continuity of its business in the face of the threat of security breaches and unwanted events and has implemented an Information Security Management System (ISMS). This ISMS is compliant with ISO27001, the international standard for information security.
As part of ISO27001 Montala has implemented an Information Security Incident Management Procedure which ensures that all information security incidents are reported and investigated to determine the causal factors, rectify any faults, prevent re-occurrence and provide support and guidance where necessary.Montala is constantly reviewing and enhancing its technical, physical and managerial procedures and rules to protect your personal data from unauthorised access, accidental loss and/ or destruction. We use industry standard secure sockets layer (SSL) technology, for example, to send or receive secure messages when communicating with our customers regarding a support ticket.
Please be aware that communications over the Internet, such as emails/webmails, are not secure unless they have been encrypted. Your communications may route through a number of countries before being delivered - this is the nature of the World Wide Web/ Internet. Montala cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.
Cookies
As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or 'break' certain elements of the sites functionality.
How We Use Cookies
We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.
Disabling Cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.
The Cookies We Set
If you create an account with us then we will use cookies for the management of the signup process and general administration. These cookies will usually be deleted when you log out however in some cases they may remain afterwards to remember your site preferences when logged out.
We use cookies when you are logged in so that we can remember this fact. This prevents you from having to log in every single time you visit a new page. These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in.
This site offers newsletter and email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users.
This site offers e-commerce or payment facilities and some cookies are essential to ensure that your order is remembered between pages so that we can process it properly.
From time to time we offer user surveys and questionnaires to provide you with interesting insights, helpful tools, or to understand our user base more accurately. These surveys may use cookies to remember who has already taken part in a survey or to provide you with accurate results after you change pages.
When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.
Third Party Cookies
In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.
Some of our sites may use Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.
For more information on Google Analytics cookies, see the official Google Analytics page.
Third party analytics are used to track and measure usage of this site so that we can continue to produce engaging content. These cookies may track things such as how long you spend on the site or pages you visit which helps us to understand how we can improve the site for you.
As we sell products it's important for us to understand statistics about how many of the visitors to our site actually make a purchase and as such this is the kind of data that these cookies will track. This is important to you as it means that we can accurately make business predictions that allow us to monitor our advertising and product costs to ensure the best possible price.
The Google AdSense service we use to serve advertising uses a DoubleClick cookie to serve more relevant ads across the web and limit the number of times that a given ad is shown to you.
For more information on Google AdSense see the official Google AdSense privacy FAQ.
We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the social media sites Facebook and LinkedIn will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.
Changes to our Privacy Policy
Montala reserves the right to amend or modify this Privacy Policy at any time and in response to changes in applicable data protection and privacy legislation.
If we decide to change our Privacy Policy, we will post the changes on our website so you know what information we collect and how we use it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will tell you. You will have a choice as to whether or not we are able to use your information in this different manner.
How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you:
Using the contact form on our website
Write to us at Montala Limited, Unit 53 Shrivenham Hundred Business Park, Watchfield, Oxfordshire, SN6 8TY, United Kingdom.